Planning an outdoor party or event? Renting tents and equipment from specialized rental companies can provide everything you need to successfully host guests in comfort and style. This comprehensive guide will delve into the world of party tent rentals and equipment to help you select the perfect setup.
Benefits of Renting Party Tents
Renting tents and accessories for your event offers many advantages:
- Cost Savings – Rental fees are typically far less than purchasing tents and furniture outright.
- Simplicity – Complete event packages with all components streamline planning.
- Wide Selection – Rental inventory includes a huge variety of tent sizes, styles, and accessories.
- Customization – Choose from different layouts, furnishings, and décor to achieve your vision.
- Convenience – Quick and easy installation is handled by the rental company.
- Peace of Mind – Professional-grade commercial party tents withstand the elements.
- Latest Trends – Many companies offer new state-of-the-art tent technologies and features.
With rental tent packages, you can host impressive, protected events without breaking the bank.
Most Common Types of Party Tents
Pole Tents
- Traditional pole-supported tent roof peaks in the center
- Versatile rectangular footprint
- Sizes from 10 x 10 ft up to 60 x 120 ft
Frame Tents
- Roof supported by a metal frame
- Open walls allow flexible layout
- Range from 5 x 5m to 30 x 60m
High Peak Pole Tents
- Tall 12-14 ft sloped roofs
- Grand, spacious impact
- Ideal for weddings and formal events
Gable Frame Tents
- Angled roofline-like house gable
- Distinct elegant appearance
- Sizes from 20 x 20 ft to 40 x 100 ft
Tension Tents
- The roof stretches over an aluminum frame
- Sparkling, airy aesthetic
- Spans up to 80 ft widths
Consider anticipated guest size, ambiance, and budget to select the ideal tent.
Typical Party Tent Sizes
Small Tents
- 10×10 ft
- 15×15 ft
- 20×20 ft
Medium Tents
- 20×30 ft
- 30×30 ft
- 30×60 ft
Large Tents
- 40×60 ft
- 40×80 ft
- 60×120 ft
Larger sizes are available. Calculate 4-8 sq ft per person for seated events; and 10-14 sq ft per person for mingling events.
Key Party Tent Rental Packages & Add-Ons
Tent Packages
- Tent ceiling, walls, and anchoring
- Delivery, installation, takedown
- Sidewalls, windows, lighting
Flooring
- Dance floors, hardwood, turf
- Carpet, padded flooring
- Decking, rubber matting
Furniture
- Tables, chairs, linens
- Bars, buffet stations, displays
- Lounge seating, sofas
Climate Control
- Fans, heaters, A/C units
- Misting systems, air vents
- Sidewall nets, window shades
Power
- Generators, lighting, cables
- Electrical wiring, outlets
- String lights, lanterns
Restrooms
- Luxury trailer units
- HVAC, lighting, music, etc
Create a one-stop rental experience with all essentials.
Setting Up a Party Tent Rental on Location
Pick a Flat Site
- Level, open terrain with no overhead obstructions
- Avoid underground pipes, wires, septic tanks
- Prevent water pooling under the tent
Create Tent Floorplan
- Map out space for activities, bars, band, seating, etc.
- Ensure adequate room for circulation
- Minimize trip hazards with tidy guy-lines
Install Accessories
- Flooring, lighting, furniture, power
- Decorations, signs, florals, draping
- Speakers, fans, heaters as needed
Check Weather
- Prep for rain, wind, sun exposure as needed
- Utilize sidewalls, anchors, shade, ventilation
On the day of the event, allow ample time for delivery, setup, and fine-tuning of all elements.
Maintaining and Securing Party Tent Rentals
- Monitor forecasts for severe weather – high winds, lightning, hail, etc. Be prepared to evacuate or cancel.
- Weigh down tent edges with sandbags against wind uplift.
- Seal any leaks promptly with manufacturer-approved sealants.
- Turn off lighting during storms to avoid fire hazards.
- Avoid overloading electrical circuits with too many appliances.
- Keep tents clear of debris, puddles, and trip hazards.
- Prohibit smoking within tent structures.
- Check for secure anchoring and rope tension daily.
- Safely route electrical cords out of foot traffic areas.
- Unload rental items promptly after the end of the event.
Take precautions to keep tents safely operational for guests throughout events.
Party Tent Rental FAQs
Q: How much do party tent rentals cost?
A: Prices vary based on size, features, and duration, but expect to pay $100 – $500 per tent. Multi-day rentals offer the best value.
Q: How early should I reserve a party tent?
A: Reserve at least 2-3 months in advance for popular seasons. More time provides flexibility if needing certain sizes.
Q: Can party tent companies provide seating and tables?
A: Most rental providers offer one-stop packages with all furniture, lighting, accessories, etc. This simplifies event planning.
Q: What size party tent do I need for 150 guests?
A: For 150 mingling guests, over 3000 sq ft is recommended, such as a 40×80 ft tent or (3) 30×30 ft tents. Add more space for seated dining events.
Q: Is a permit required to set up an event tent?
A: Permits are often required for tents larger than 400 sq ft or commercial/public events. The rental company can advise.
Q: Can party tents be used in winter?
A: Yes, many rental companies offer winterized tent options with hard sidewalls, heating, and snow-load-rated frames to withstand cold weather events.
Q: How many guests can fit under a 20×20 ft tent?
A: Approximately 50-75 standing guests or 25-35 seated guests can comfortably fit in a 20×20 ft party tent.
Q: Are flooring, lighting, etc. included in party tent rentals?
A: Basic packages include just the tent structure. A la carte rental of accessories like flooring, lighting, and furniture is usually available.
My Closing Thoughts
Renting party tents and accessories from specialty companies takes the guesswork and hassle out of planning successful outdoor events. Experienced providers offer expert setup and takedown services, expansive rental supply inventory, and complete event packages for a stress-free experience. Just determine the right tent size, layout, and features to match your unique event needs. With the information in this guide, you can confidently rent the perfect party tents and equipment to impress any crowd.
