Planning an outdoor event? Renting a tent is often the best option for providing shelter and space for guests. But with so many tent rental companies to choose from, how do you find the right one near you that offers quality tents at affordable prices?
This guide will explore the top tent rental providers across the United States. We’ll look at the key factors to consider when renting event tents, provide tent rental cost estimates, and give tips for finding the best tent company in your local area.
Benefits of Renting vs Buying Event Tents
Renting tents for your gathering or party offers many advantages over purchasing them:
Cost Savings – Rental fees are typically far less expensive than buying tents, especially for one-time events. You avoid storage fees and can rent exactly what you need.
No Maintenance – Tent rental companies handle all setup, takedown, cleaning, repairs, and storage. You don’t have to worry about maintenance.
Variety of Options – Rental companies offer diverse tent types and sizes to meet your specific event needs. You can find the ideal tents.
Professional Installation – Experienced rental staff properly install tents so they are secure and safe for your event. Mistakes can happen with DIY tent setups.
Convenience – Reputable rental firms deliver, install, and dismantle the tents for you. This saves you time and hassle.
For cost-effective convenience, tent rentals are the best choice over purchasing tents for one-time events.
Factors to Consider When Renting Tents
Keep these key factors in mind when selecting event tent rentals:
Type of Tent
- Frame tents – Most common rental tent, easy to configure, versatile
- Pole tents – More heavy duty for high wind areas, often used for weddings
- Pop-up canopies – Lightweight, best for small gatherings like picnics or booths
Size
- Consider the total number of guests, tables, dance areas, buffets, bars, etc. that need to be covered. Allow ample space.
- Standard sizes are 10×10, 15×15, 20×20, 30×30, or 40×40 feet.
Features
- Sidewalls, windows, lighting, climate control, flooring, anchors, storage areas
Duration of Use
- Day rentals or multi-day rentals. The price is usually charged per day.
Location Details
- Indoor/outdoor, grass or hard surface, need for anchoring in wind
Local Permitting
- The rental company can explain what event permits are needed.
By planning these details, you can find tent rentals suited for your unique event.
Average Tent Rental Costs
Tent rental pricing depends on size, type, features, and duration. Some average rental costs are:
- 10×10 basic canopy: $100-$150 per day
- 20×40 frame tent: $500-$800 per day
- 30×60 pole tent: $1200-$2000 per day
- Sidewalls or lighting extras: $5-$20 per piece per day
Large tents, heavy-duty options, add-ons, and multi-day rentals will be more expensive. Always get a precise quote for your specific rental to budget accurately.
The five best tent rental firms operating nationwide are:
1. Arena Americas
With over 40 locations across 19 states, Arena Americas is a top choice for tent rentals. They offer a huge selection of frame, pole, and canopy tents from 20’ to 300’ sizes. Friendly staff provide delivery, professional installation, and teardown services. Rental packages with floors, lighting, climate control, tables, and other rentals are available. Get a fast quote online or by calling your local branch.
2. Big Top Tents
Big Top is another leading national rental provider with over 25 locations across the country. Their fleet includes frame, pole, tension, and canopy tents up to 60’ wide capacity. Big Top delivers to any event site and handles complete setup and takedown. You can customize your rental with sidewalls, liners, lighting, climate control, flooring, and furniture rentals. Free quotes are available online or by phone.
3. Signature Party Rentals
With tent rental branches in over 30 states, Signature Party Rentals is a top national operator. They stock the largest inventory of tents including frames, tension pole tents, and canopies from 20’ up to 300’ sizes. Their rental packages make event planning easy with add-ons like flooring, lighting, furniture, climate control, and more. Get your free customized quote online.
4. Taylor Rental Party Plus
Taylor Rental offers tents and event rentals through over 275 locations in 34 states. Their tent selection includes frame, pole, and canopy tents from small to extra large. Taylor provides full-service delivery, professional installation, and tent takedown. Rental package deals are available that combine tents with other necessities like lighting, decor, staging, or climate control. Get a free quote online or by calling your local store.
5. A to Z Rentals
For tent rentals in the Pacific Northwest, California, and Mountain States, A to Z Rentals is an excellent choice. They provide frame, pole, canopy, and pop-up tents from leading brands like Celina and Aztec. You can customize your rental with sidewalls, lighting, flooring, furniture, and heating or cooling upgrades. Call your local store or reserve tents online.
These top five tent rental companies offer huge tent selections combined with delivery, setup, and takedown services across the majority of the US. Their rentals can accommodate small gatherings to massive corporate events.
Tips for Finding Tent Rentals Near Me
Need to find tent and event rentals in your local hometown or city? Use these tips:
- Search Google for “tent rentals near me” and your location to get local results.
- Check wedding rental websites like The Knot or Wedding Wire which list trusted event rental vendors.
- Search directories like Event Rentals Online which let you search for rental companies by state and city.
- Ask event venues which tent companies they recommend and partner with.
- Inspect company websites to view their rental selection, service area, and customer reviews.
- Call to get quotes and explain your specific tent rental needs.
- Verify they service your area and have availabilities for your date.
- Compare pricing between multiple tent rental companies.
Using this approach makes finding reputable tent rental providers for any event easy.
Frequently Asked Questions About Tent Rentals
1. How early should I rent tents for my event?
Reserve tents at least 1-2 months in advance for best availability. For popular seasons like summer, book 3-6 months out.
2. How are tents anchored and secured?
Tents are anchored into grass or dirt with weighted stakes or into pavement using sandbags, concrete blocks, or water barrels.
3. What size tent do I need for x number of guests?
Allow at least 10-15 square feet per guest for standing-room events or 15-20 square feet per guest for seating.
4. Should I get sidewalls for tents?
Sidewalls help control climate and noise. They are more necessary for cold weather but optional for mild temperatures.
5. Is climate control available for tent rentals?
Yes, many rental companies offer portable heaters, evaporative coolers, and commercial air conditioners to control tent temperature.
6. Do tent companies provide lighting and power?
Lighting like string lights is common. For power, you can rent quiet generators and power distribution systems.
7. How much does it cost to rent furniture from tent companies?
Tables, chairs, and linens can often be rented at $5-10 per item. Full furniture packages provide more savings.
8. How do I get a tent rental quote and confirm my reservation?
You can get quotes online, by phone, or by visiting showrooms. Reserve once the date/details are confirmed. Pay deposits to confirm reservations.
My Closing Words
Renting tents and services from reputable providers takes the stress out of event planning. Top national operators like Arena Americas, Big Top Tents, and Signature Party Rentals make it easy to get perfectly sized tents and customize them with additions like climate control, lighting, floors, and furniture.
Search for “tent rentals near me” or visit rental showrooms to find excellent suppliers in your local area. With the right tent rentals, your next outdoor gathering will provide guests with an enjoyable experience beneath the comfortable shelter.
